Administrative Assistant

Location: Islandia; NY
Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m. (30‑minute lunch)
Compensation: $55,000–$65,000; based on experience

Key Responsibilities

• Project Team Support: Provide daily administrative and logistical support to a team of two Construction Project Managers; track tasks, documentation, and deadlines.

• Order Management: Prepare, submit, and follow through on material and service orders; reconcile confirmations and delivery schedules.

• Client Communications: Manage inbound calls and email inquiries; route questions, capture details, and ensure timely follow‑up.

• Insurance Coordination: Gather documentation, submit claims or certificates, and coordinate with carriers to resolve issues.

• Facility Coordination: Assist with scheduling, inventory updates, and basic documentation for a facility used to store client belongings.

• Office Operations: Maintain files, templates, and spreadsheets; support meeting prep; jump in wherever needed in a small, fast‑moving environment.

Qualifications

• Demonstrated organization, attention to detail, and ability to prioritize in a dynamic, multi‑tasking setting.

• Strong communication skills and professional phone etiquette with clients and vendors.

• Comfort working in a small internal office and contributing across functions.

• Experience in construction, restoration, logistics, or insurance preferred but not required; willingness to learn is essential.

• Reliable transportation for daily onsite work.

Technical Skills

• Proficiency in Microsoft Office (Outlook, Word, Excel).

• Ability to learn and use company‑proprietary systems (training provided).

Benefits

• PTO: 2 weeks; increases to 3 weeks after 3 years of service.

• 401(k)

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.